Government has been trying to make the passport application process easier and they opened a passport office in Varanasi hoping that it will solve a lot of problems. I got my passport two years ago and I still remember that I had to wait for 11 months after applying for it. When I heard that we have got a passport office in Varanasi, I was so happy because earlier there was only one passport office for whole Poorvanchal region of UP state which was in Lucknow. I got to visit this office with my friend who wanted to apply for a fresh passport. The building looked new and organized and definitely it had all the unnecessary formalities which we usually find at Indian offices.
They did not even allow carrying any bags inside, no camera, helmet..The office looked hi-tech and full with young employees. Later I learnt that first step document verification and other inquiries are done by Tata Consultancy which was very good because private companies always work better than government. We did some inquiry about the process of applying the passport and asked for the form. They told us that there is no system of filling up the forms manually exists anymore and now everything is done online. You apply for the passport online by filling up the form and booking an appointment on their new website.
You the just supposed to bring all the documents on the appointment date and go for the interview. They have a website with the name Passport Seva Porta with all the information available on it. This new system sounded beautiful but I don’t really think that this is a good system for whole India, especially my region of Poorvanchal where thousands of villages still don’t have electricity, just forget about having computers or Internet. There are so many places where they have got computers but there is no Internet or if there is Internet then people just don’t know how to use.
And in any case the website is in English which is a huge problem for a lot of people. I was discussing about this issue with a few people and they told me that the people who don’t even have electricity or the ones who do not speak English or don’t know how to use Internet won’t ever need passport. But the fact is that there are thousands of uneducated but skilled laborers from Poorvanchal who go to Arab countries to work every year. If fact when I think about the people I saw at the passport office, it seems like most of them wanted to go to Arab countries to work and they were having huge problems with applying for passport online.
All of them were having some kind of problem. The website says that you need to bring certain kinds of residential proofs, identity proofs and other documents but the website doesn’t say that they don’t only need the original documents but they need a print out of the same document from the concerned government office website. When I had applied for the passport only my PAN Card was enough but now they want the original PAN card, a xerox of it with the print out of information available on Income Tax Department ‘s website about my PAN card. The same thing was there with all other documents.
Now they don’t entertain any document which has no record available online. For example driving license is not accepted anymore. All these formalities sounded like a huge problem even for a person like me who uses Internet all the time. I was thinking about all those people who had never used computers before. At the same time I met a gentleman who needed an urgent passport for his wife. He was working abroad and wanted to bring his wife also with him. He had his ticket booked after 15 days or something. Government promises to provide urgent passport within a week by charging some extra money.
He booked the appointment online and his appointment was issued for Varanasi office. He showed up at Varanasi office and they told him that Varanasi office is not authorized to take applications for urgent passport and he needed to go to Lucknow only which is like 10 hours by train from Varanasi. He went to Lucknow the same evening where he was told that since his appointment was issued for Varanasi office he needed to go there. He again came back to Varanasi office when I met with him. And again the same story. The people at the Varanasi office were saying that they were not authorized to take applications for urgent passport.
Now this guy was so angry, he was asking if they are not authorized to take the application for urgent passport then why do they issue the appointment and no one had any answer. They were kept saying that they could not help him and he needed to go to Lucknow only. Now this guy wanted to talk with some big officer and they were kept asking him to wait. He passed more than an hour waiting for some response and finally they said that no one would meet with him and he can do whatever he wanted. I was kind of scared after looking at all these conditions and was not sure whether one should apply the passport at the office or go to some agent.
I started asking to my friends if they knew some reliable passport agent and they told me about a person named Rehan Bhai who has got his office in front Diamond Hotel, Bhelupur. I went to him and he seemed thousand time more helping than anyone working at the passport office. He charged me only Rs. 1000 as his service fee but he offered me a lot in exchange of it. At first my friend did not have to fill up the form or anything. He informed us about the documents which were accepted nowadays by the passport office. We just provided him all the documents and he took care of the rest. He booked the appointment as well. He went online and printed the online records of his documents, booked the appointment, prepared all the documents in order, kept them in a file and handed it over to us. Now we just needed to go to the office on appointment date.
It hardly took us 2 hours to complete everything and yes, he promised that he will us the passport within two months because he had some connections with the officers working at the passport office. My friend reached to the office on the appointment date then everything was very professional. All the problems that we had to face were in the beginning stage. At the office he was sent to a desk where people were sitting with their computers. All the computers had two screen- one facing to the computer operator and other one facing to the applicant so that applicant could also see what information was filled in.
They asked my friend after filling each page to confirm if all the spellings and other information was right which was a very good system because in the past so many people had problems with the name or address printed wrongly on the passport and with such system I don’t really think that it will happen any more. After this he had to meet with three different government officers who verified the original documents. It was really funny that one of the recognized that we were taking help of Rehan Bhai only by looking at the file. I asked Rehan Bhai about it and he told me that he writes some secret code somewhere and that is why the officer was able to recognize it.
Anyways, all the formalities were done. My friend hardly spent 30 minutes inside the office which was very impressive for me because I still remember the time when I had applied for my passport. But the most important thing is that we saved all the time and everything was so smooth for us only because we were taking help of Rehan Bhai. It would have not been possible to get the work done that easily without his help. Finally my friend received his passport also only within 2 months But I still feel sorry for all the those people who were at the office facing all the problems. Government of India has always been crazy and I definitely have no hope from them but I was not hoping for them to be this stupid of ending the entire system of filling up the forms manually. I think they should keep the both systems alive and have a help desk to fill up the forms for uneducated people.
I would like to share mobile no. of Mr. Rehan Bhai so that if someone looking for an agent or information regarding passport office in Varanasi, reads my post may contact him directly. His mobile no. is- 9415291050. He has an assistant also named Deepu whose mobile no is- 9336633322. Feel free to contact them as I already have their permission. I hope this post will help people wanting information about getting their passport without any hassle. Please don’t think that I am advertising for Rehan Bhai, his services were really awesome.